USAID Procurement Rules — 2 CFR Part 200
| Purchase Amount USD | Required Process |
|---|---|
| Below $250 | Micro-purchase — single quote acceptable |
| $250 — $10,000 | Simplified acquisition — minimum 3 quotes preferred |
| $10,000 — $250,000 | Competitive bidding — formal RFQ with written bids |
| Above $250,000 | Full competitive procurement — public tender, formal evaluation |
Key Procurement Documentation Requirements
- Purchase requisition signed by authorised staff
- Quotations from minimum required number of suppliers
- Bid evaluation matrix comparing suppliers against predetermined criteria
- Evaluation committee minutes and recommendation
- Purchase order or contract signed by authorised officer
- Supplier invoice, delivery note signed by recipient, and payment confirmation
Common NGO Procurement Audit Findings Uganda
- Single-source procurement above threshold without adequate justification
- Procurement split artificially to avoid competitive bidding requirements
- No written quotations — verbal quotes only accepted
- Evaluation criteria not defined before receiving quotes
- Missing delivery notes — goods recorded as received without recipient signature
- Related party transactions without proper disclosure and approval
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